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Contract Legal Administrative Assistant
New York, NY · AdministrativeOur client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Contract Legal Administrative Assistant to join their team.
Title: Contract Legal Administrative Assistant
Location: New York, NY
Key Notes/Company Details:
Education:
Title: Contract Legal Administrative Assistant
Location: New York, NY
Key Notes/Company Details:
- Headquartered in both Chicago, IL and London, England.
- Multi-Billion Dollar Business, Employing over 3600 Lawyers
- Culture includes individuals of high standards, providing support and collaboration throughout the business
- Work with a reputable global firm known for its excellence in professional services.
- Support tax department partners and assist with overflow tasks for the tax department
- Coordinate extensive travel arrangements and manage related logistics
- Interface directly with clients to support tax department initiatives
- Schedule and organize meetings and calls via Teams and Zoom
- Maintain and update calendars for the tax department
- Prepare professional documents in Word, Excel, and PowerPoint
- Process and submit expense reports accurately and in a timely manner
- Provide back-up support as part of a Client Service Team
- Perform additional duties as assigned
Requirements:
- 2 years of administrative experience in a law firm or professional services organization
- Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis
- Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required
- Ability to perform advanced document formatting, conversions and redlining
- Possesses strong practice area knowledge with the ability to understand legal terminology and documentation
- Project management skills to appropriately to accomplish tasks and meet deadlines
- Excellent time management, organizational and problem-solving skills
- Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work
- Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training
- High School or GED
- Bachelor's Degree or some college coursework strongly preferred