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Legal Executive Assistant - Patent Litigation

Hybrid - Washington, DC · Administrative

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Executive Assistant -IP Litigation
Location: Hybrid - Washington, DC


Key Notes

  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth
  • Hybrid work flexibility available after onboarding
  • Competitive compensation and comprehensive benefits package
Responsibilities:
  • Support multiple partners with complex schedules, high-level priorities, and client engagement
  • Serve as a proactive right hand to partners, connecting departments and coordinating critical projects
  • Delegate and oversee administrative and document work to support teams, ensuring timely completion
  • Coordinate and maintain attorney calendars, travel, and meeting logistics
  • Draft correspondence, reports, presentations, and other deliverables with a high level of detail
  • Liaise directly with clients and external contacts on behalf of attorneys
  • Support Patent Litigation trial teams, including potential travel
  • Lead preparation and coordination for internal meetings and client team sessions
  • Oversee prebilling, international billing, and budget monitoring for client matters
  • Ensure electronic and paper files are managed in compliance with firm standards
 
Requirements:
  • Minimum 5 years of executive-level administrative experience supporting partners or senior executives
  • Experience supporting Patent Litigation, ITC, and IPR filings
  • Advanced skills in Microsoft Word, Excel, and PowerPoint
  • Strong organizational and time-management skills with the ability to manage high-priority tasks
  • Excellent communication, discretion, and interpersonal skills
  • Experience working in a fast-paced, professional services environment
  • Demonstrated ability to handle sensitive and confidential information
Education: 
  • Required: High School Diploma or GED
  • Preferred: Bachelor’s Degree
Benefits:
  • Medical, Dental and Vision Insurance 
  • Health savings account (HSA)
  • Flexible spending account (FSA)
  • Commuter spending account
  • Basic life and accidental death & dismemberment insurance (AD&D)
  • Short Term and Long Term Disability coverage
  • Guide+Thrive (EAP)
  • Critical illness insurance
  • 401(k) and Profit sharing plan
  • PTO and Holiday 
  • Plus much more!

 

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