Our client, a leading global business law firm, is seeking a collaborative, results-oriented individual who thrives in a fast-paced environment and has exceptional problem-solving skills. Naviga has been retained to identify a Contract Training Coordinator to join their team.

Title: Contract Training Coordinator

Location: Remote – Must be based in AZ, CA, DC, DE, FL, GA, IL, MA, MD, MN, NJ, NY, PA, TX, or WA

Company Details:

• Headquartered in Chicago, IL, and London, England.
• Multi-billion-dollar business with over 3,600 lawyers worldwide.
• A culture of high standards, support, and collaboration across the firm.
• Work with a reputable global firm known for its excellence in professional services.

Responsibilities:

• Coordinate logistics for all Marbury Institute in-house and external speakers, including transportation, hotel accommodations, and special needs, ensuring timely submission and duplication of speaker materials.
• Book facilities and coordinate set-up with on-site personnel for furniture, technology, and catering while managing technical support for recording, photography, and videoconferencing.
• Compose and prepare correspondence related to training events.
• Handle invitations and RSVPs for events.
• Distribute presentation materials and evaluations to event participants, compiling responses and preparing evaluation reports.
• Submit presentation records and materials to the firm’s library for preservation (physical or intranet).
• Assist with updating training activities on the department’s intranet site.
• Gather and relay training-related information to relevant personnel as needed.
• Periodically travel to provide on-site support for firm retreats and training programs.
• Coordinate and follow up with employees from other firm departments assisting with professional development functions.
• Manage and execute all event planning details.

Requirements:

• 3+ years of administrative support experience in a fast-paced law firm environment.
• Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
• Strong verbal and written communication skills to clearly convey training event details.
• Exceptional organizational skills and diligent work habits.
• Ability to work collaboratively in a team environment while exercising discretion and diplomacy.
• Effective communication with clients, lawyers, business professionals, and third parties.
• Ability to meet deadlines, produce high-quality work, and handle multiple tasks efficiently.
• Strong problem-solving skills and the ability to manage competing demands under pressure.
• Commitment to firm policies and professional standards.

Education:

• Associate’s Degree in Business Administration or a related field is required.
• Equivalent education and experience may be considered.