Our client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Legal Administrative Assistant to join their team.

Title: Legal Administrative Assistant
Location: Pittsburg, PA

Key Notes/Company Details:

• Headquartered in both Chicago, IL and London, England.

• Multi-Billion Dollar Business, Employing over 3600 Lawyers

• Culture includes individuals of high standards, providing support and collaboration throughout the business

• Work with a reputable global firm known for its excellence in professional services.

Responsibilities:

• The Legal Administrative Assistant may be assigned in one of the below capacities as part of the LSS team:

• Supports lawyers and business professionals within the LegalSupportSuite and acts a point of contact for lawyers within a practice area vertical.

• Assigned to partners and other lawyers, providing direct support to them within a practice area vertical.

• Proactively monitors firm delegation tool and accepts and completes incoming assignments. Delegates work appropriately to team members and resources using firm delegation tool. Communicates with team members and lawyers to ensure accurate and timely completion of work.

• Maintains professional relationships with clients, business contacts, courts, and professional organizations on behalf of the firm and its lawyers.

• Creates and edits a variety of documents including agreements, pleadings, spreadsheets, presentations and reports.

• Drafts correspondence, e-mails, creates shell/templates of legal documents and facilitates court filings (as required).

• Reads, interprets, and prepares legal documents to anticipate and assume responsibility for substantive tasks and projects assigned. Proofreads documents/work products for consistency, content, grammar, and spelling.

• Plans, coordinates, and ensures lawyer Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.

• Coordinates meetings, assists with agendas and preparation of meeting materials.

• Communicates timely and effectively with lawyers and business professionals to ensure seamless support and coverage.

• Assist new and existing lawyers and business professionals by maintaining knowledge of firm departments and resources.

• Handles various tasks related to monthly billing.

• Performs administrative tasks related to timekeeper compliance requirements and professional organizations.

• Understands and adheres to best practices within LSS Department, practice groups and firm technology.

• Other duties as assigned.

Requirements:

• 2 years administrative experience in a law firm or professional services organization

• Provides relevant and timely information in a professional, courteous, and effective manner

• Maintains confidential information in a professional and trustworthy manner

• Possesses excellent judgment, a professional demeanor, and strong work ethic. Uses discretion maintaining confidential information in a trustworthy manner

• Demonstrated ability to work independently and collaboratively as part of a team. Takes ownership of work assignments and projects

• Ability to think proactively, prioritize work, and multitask

• Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis

• Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required

• Ability to perform advanced document formatting, conversions and redlining

• Possesses strong practice area knowledge with the ability to understand legal terminology and documentation

• Project management skills to appropriately to accomplish tasks and meet deadlines

• Excellent time management, organizational and problem-solving skills

• Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work

• Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training